World Congress 2019 offers more than 100 breakout sessions in eight education tracks, allowing attendees to receive customized training in the areas of their choice. We’ve selected a few of our breakout sessions to highlight here. Visit www.ncmaworldcongress.org for the full listing of sessions you’ll find at the event.
MANAGING ACQUISITIONS TRACK
B01: Blockchain Revolution in Acquisition: Using Smart Contracts in the Federal Government
MICHAEL ARENDT, PROGRAM MANAGEMENT ACQUISITION, LEAD; MITRE CORPORATION
Current approaches to executing, and enforcing contracts rely on slow, cumbersome paper trails and trusted third parties while lacking the increasing need for transparency and auditability. Blockchain technology, coupled with smart contracts, can revolutionize federal acquisition. Hear about the current state of smart contracts, how to translate traditional contracts into smart contracts, and how certain events can initiate an activity. We’ll test the smart contract against a variety of typical scenarios to determine usability and correctness.
E15: U.S. Export Controls and Foreign Subcontractors
ADAM BRUSKI, SENIOR COUNSEL, WARNER NORCROSS + JUDD LLP
U.S. federal prime and subcontractors utilizing international sources of supply must be aware of the extensive export controls governing the flow of domestic and foreign products and information. This session will help to identify and manage these risks.
F02: Department of Homeland Security Procurement Innovation Lab Boot Camp
POLLY HALL, STRATEGY LEAD, PROCUREMENT INNOVATION LAB, DEPARTMENT OF HOMELAND SECURITY
JOHN INMAN, SENIOR COACH, PROCUREMENT INNOVATION LAB, DEPARTMENT OF HOMELAND SECURITY
Experience this intensive workshop where subject matter experts provide an in-depth understanding of procurement innovation techniques and the mindset that helps agencies effectively select the most capable contractors while accelerating time to award. Learn proven techniques and obtain useful sample documents to reduce the burden and improve the outcomes of procurements, champion innovation ideas and smart risk-taking, and overcome fear and cultural resistance to doing acquisition differently.
H01: Leveraging Small Businesses for Program Success
BRENDON JOHNSON, SENIOR PROCUREMENT EXECUTIVE, SMALL BUSINESS ADMINISTRATION
This session provides an overview of the current socioeconomic programs available (or required) for government contracting officers/programs and for prime contractors and subcontractors. Hear updates to regulation and policy (e.g,. consolidation and bundling), as well as benefits and challenges in small business contracting.
WORKFORCE DEVELOPMENT TRACK
A03: Do Inner Fears Paralyze Your Upward Movement?
LENN VINCENT, PRESIDENT, VINCENT AND ASSOCIATES LLC
How we handle difficult situations can impact our personal and professional growth. When we’re in the middle of hardship, we must lean in to discomfort and face our challenges head on. This session will discuss various areas for potential discomfort and ways to empower yourself to move forward.
C10: Personal Branding for Women: Control Your Narrative That Will Gain You a Seat at the Table and Demand a Promotion
CRYSTAL GLENN, VICE PRESIDENT, FINANCE AND BUSINESS OPERATIONS, AQUABOTIX TECHNOLOGY CORPORATION
This session, sponsored by the NCMA Tysons Chapter, will cover six focus areas (self-presentation, résumé and interview tips, conference tips, office branding, social media, and networking) to define your brand and emphasize strengths.
D10: Effective Customer Service: Creating a Service Experience That Impacts Your Organization
KAMEKE MITCHELL, F-16 FMS SECTION CHIEF, U.S. AIR FORCE
ANGEL DAVIS, CONTRACTS MANAGER, CENTRE LAW AND CONSULTING LLC
This session will focus on customer service in the acquisition community and building relationships between multiple stakeholders. Participants will gain an understanding of the importance of each stakeholder’s role and their individual concerns. Hear examples of tools to balance multiple high-priority customers and strategies for handling difficult customers.
F07: Intelligence Community Contracting: The Same, Yet Different
KELLY PICKERING, INTELLIGENCE COMMUNITY SENIOR PROCUREMENT EXECUTIVE, OFFICE OF THE DIRECTOR OF NATIONAL INTELLIGENCE
The U.S. Intelligence Community (IC) is comprised of 17 separate “elements” with distinctive missions—some are well known, and some are not so well known. The IC obligates billions of dollars of government funds each year through the execution of contracts, and while the foundational basis of IC contracting is the same as the rest of the FAR-governed government, the IC faces unique challenges. Hear the IC Senior Procurement Executive discuss the similarities, differences, challenges, and current initiatives of the IC contracting world.
B13: Evaluating Subcontractor Accounting System Compliance
ROBERT SMITH, CEO, ICAT SYSTEMS
ROBERT JONES, GOVERNMENT CONTRACTS & ACCOUNTING EXPERT, LEFT BRAIN PROFESSIONALS INC.
More than a FAR requirement for certain contract types, an adequate accounting system helps you understand your costs and positions you for financial success. This session will review the FAR and DFARS requirements, explain what is expected, and identify resources available for guidance. We examine the basics of accounting systems adequacy as it relates to a Standard Form 1408, “Preaward Survey of Prospective Contractor Accounting System,” so subcontractors and primes can evaluate compliance and address deficiencies.
C05: Know Your Rights
CHRISTOPHER BROUADY, VICE PRESIDENT, CONTRACTS, APTIMA INCORPORATED
JOHN BROOKS, PARTNER, JOHN BROOKS LAW LLC
Intellectual property rights, as they pertain to the government and industry, have become increasingly important. Whether you are a government contracting officer or government contractor, you must know your rights! This session will focus on data rights, software rights, and patent rights, as well as best practices to protect your innovations through the stages of proposing, executing, and delivering against government contracts.
G04: Understanding Business Decision-Making: The View from the Private Sector
PHIL KANGAS, PRINCIPAL, GRANT THORNTON LLP
This session analyzes the considerations companies assess when determining whether or not to bid on a particular scope of services. The goal of the session is to help attendees understand how industry views evaluation criteria, contract types, small business goals, and other factors to bridge the gap in the decision dynamics at play and increase industry engagement.
H13: Emergency Contracting Policy Overview
CATHERINE BENAVIDES, DEPARTMENT OF HOMELAND SECURITY
What do national emergencies and disasters have to do with procurement policy? A great deal! In this session, the U.S. Department of Homeland Security will present an overview of acquisition flexibilities that are made available by statute/regulation in a declared emergency, as well as emergency flexibilities that are available to the contracting officer even without an emergency or major disaster declaration.
PROJECT AND RISK MANAGEMENT
C09: Managing the Triple Constraint
HENRY GARCIA, ADJUNCT PROFESSOR, WEBSTER UNIVERSITY
Contract management and project/program management professionals use the combined triple constraint and earned value management tools in both project/program forecasting/planning and cost/schedule control. As such, solid project management tools and methodologies, including earned value, will help your organization successfully operate in a challenging business environment characterized by constant change.
D11: Convergence of Project Delivery Methods and Contract Management
CHRISTINA MULLINS, PROCUREMENT ANALYST, GENERAL SERVICES ADMINISTRATION
TONY HUBBARD, SENIOR PROCUREMENT ADVISOR, GENERAL SERVICES ADMINISTRATION
This session will explore GSA’s adoption of a unique construction project delivery method widely used by the private sector—"construction manager as constructor” (CMc)—with the use of incentive contracting that offers best practices and beneficial thinking outside the box applicable to all government. Hear about how teamwork between the requirements community (project managers) and the acquisition community (contracting officers) can provide for creative solutions to successfully adopt industry best practices in government.
F12: Managing Supply Chain Compliance Risks
JEFFERY WHITE, PRESIDENT/CEO, J.A. WHITE & ASSOCIATES INC.
This session will discuss best practices when managing compliance-related risks in the supply chain—such as flowdowns and business systems—as well as emerging areas of risk management. Attendees will gain insight into how some of the best firms in the industry solve tough supply chain compliance management issues.
H12: Intermediate Risk Management—Moving Beyond the Basics
DONALD SHANNON, CONSULTANT, THE CONTRACT COACH
Most managers have been through a basic introduction to risk management, the multicolored risk cube, and risk register. This session moves beyond these basics to assess and interpret total contract cost risk and schedule risk with an eye toward assessing contingency and funding reserves. We’ll focus on the exploration of risk as a random statistical variable and address qualitative risk techniques like Monte Carlo analysis and others.
CHANGES, INNOVATIONS, AND BEST PRACTICES
A10: OTAs and Intellectual Property: Hot Topics and New Developments
FERNAND LAVALLEE, PARTNER, JONES DAY
ROBIN LOPORCHIO, SENIOR COUNSEL, INTELLECTUAL PROPERTY & LICENSING, RAYTHEON COMPANY
The past year has yielded a wealth of new guidance on the proper use of other transaction authority (OTA) transactions and intellectual property rights under OTAs, including a new DOD Other Transaction Guide, the Section 813 Panel Report, and GAO and ASBCA decisions discussing OTA authority and IP rights. We’ll discuss these developments and more.
C07: Cyber Security and the DFARS “7012” Clause: A Primer on the Requirements and What We Have Learned The First Year Under the New DFARS Cybersecurity Paradigm
BRIAN CRUZ, ATTORNEY, PILLSBURY WINTHROP SHAW PITTMAN LLP
GLENN SWEATT, COUNSEL, PILLSBURY WINTHROP SHAW PITTMAN LLP
The clause at DFARS 252.204-7012 has been in effect for over a year and continues to present a fundamental change to the business practices of all government contractors. This clause is only the first step by the federal government to incorporate cybersecurity throughout. Other agencies will soon have similar cybersecurity requirements. Hear a legal and contractual overview of the clause and how government and industry are adapting to these new requirements.
F06: Cross Functional Negotiation Teams and Innovative Price Modeling
KRISTINA PARMENTER, DEPUTY DIRECTOR OF CONTRACTS, THAAD, MISSILE DEFENSE AGENCY
TOM CROWE, SUPERVISOR, OPERATIONS RESEARCH, MISSILE DEFENSE AGENCY
Implementing cross functional negotiation teams (to include the contracts team, technical evaluation leads, cost estimators, and cost and price analysts), coupled with the use of innovative parametric price modeling, will result in negotiation efficiencies and significantly reduced procurement action lead time. Parametric price modeling has been successful when executing major weapon system procurements for the Missile Defense Agency. Hear best practices of how this methodology can be implemented in various acquisition environments.
H11: Driving Acquisition Innovation: Frontline Success Stories
JEFF KOSES, SENIOR PROCUREMENT EXECUTIVE, GENERAL SERVICES ADMINISTRATION
CHRIS HAMM, DIRECTOR, GENERAL SERVICES ADMINISTRATION
Calls for acquisition innovation are everywhere, and initiatives have been stood up across the government to help agencies achieve better results using new and emerging acquisition models. But—how do agencies deliver value and savings, as well as promote innovation, while keeping the right guardrails in place? This session will discuss GSA’s emerging innovation model, address creating a culture of innovation, and share real-world stories of innovations—large and small.
LEARNING FROM ACQUISITION CASE STUDIES
E06: Get on the Fast Track with Recent NDAAs
RYAN NOVAK, ACQUISITION EXECUTIVE, THE MITRE CORPORATION
PATRICK STARESINA, THE MITRE CORPORATION
This session provides a detailed look at the past several National Defense Authorization Acts (NDAAs) and the authorities they have granted to acquisition organizations and professionals. The various NDAAs will be broken down, each paired with relevant case studies, and lessons learned, best practices, and hot topics will be shared and analyzed.
F08: Tips and Best Practices for REA Preparation & Claims
PHILLIP SECKMAN, PARTNER, DENTON US LLP
AARON RADDOCK, NATIONAL CO-LEADER, GOVERNMENT CONTRACTS, BDO
Built upon the facts of decided cases, this session will provide attendees with an overview of the process for requests for equitable adjustments (REAs) versus certified claims. Hear from both the legal and accounting perspective. Hear about practical considerations that should inform how REAs are structured, how to prepare for negotiations, and when to conclude there is an impasse and consider converting an REA into a certified claim. We’ll discuss entitlement considerations, best practices and certifications, and pricing considerations.
F16: Detection and Prevention of Contract Fraud
Peter Wengrowski, B W Contract Training and Consulting LLC
The so-called “Fat Leonard” scandal involved the U.S. Navy’s 7th Fleet awarding more than $200 million in logistics contracts. Investigations uncovered massive contract fraud—including numerous overcharges, and even bribery and espionage. Hear about how leadership, experience, stewardship, ethical conduct, and aggressive contract administration can eliminate or mitigate the impact of contract fraud. Constant monitoring of contract performance—including prime contractors’ billing, use of subcontractors, and command influence on contracts—are additional tools to counter contract fraud.
H07: Help! I Have a Protest!
MARIA SWABY, AGENCY PROTEST OFFICIAL, GENERAL SERVICES ADMINISTRATION
BECKY ZUSMAN, SENIOR ADVISOR/PROGRAM MANAGER CAPE, GENERAL SERVICES ADMINISTRATION
Learn about the most prevalent reasons for agency protests and some best practices for avoiding the common pitfalls. Hear about the role the acquisition workforce plays in maintaining the integrity of the procurement system. This highly interactive session will include video vignettes depicting events of actual protests, then discussion of best practices and advice on avoiding and handling protests.
DIGITAL SERVICES CHALLENGES AND SOLUTIONS
A09: Managing Software Implementation Contracts in an Agile World
AMY HENLEY, SENIOR TECHNICAL PROGRAM MANAGER, CACI
Transitioning your program to agile doesn’t have to be a mystery. Demystify the process with concrete examples of successful agile transitions and recommendations for dealing with inevitable uncertainty in an agile environment.
B09: Robotic Process Automation Pilot: GSA’s Multiple Award Schedules Program
JEFF LAU, REGIONAL COMMISSIONER, GENERAL SERVICES ADMINISTRATION, FEDERAL ACQUISITION SERVICE
GSA’s Federal Acquisition Service is conducting a pilot to leverage robotic process automation (RPA) to automate various tasks that are required as part of the Multiple Award Schedules pre-award and post-award review process. Hear how RPA is enhancing contracting operations, gain insight on lessons learned in the RPA pilot, and learn which contracting processes are candidates for automation.
C14: Other Transaction Authority, 8(a)s, and Other Quick Ways to Get a Contract Started
JONATHAN MOSTOWSKI, BUREAUCRACY HACKER, U.S. DIGITAL SERVICE
CLAIR KOROMA, DIGITAL SERVICE EXPERT, U.S. DIGITAL SERVICE
Hear real-world examples of methods used to streamline the acquisition process within the Department of Defense. Learn more about other transaction authority contracts (OTAs), 8(a)s, and simplified acquisition procedures for commercial services, as well as optional approaches to execute efficient acquisitions, U.S. Digital Service tricks of the trade, and how to leverage existing rules and regulations to buy smarter.
E12: Getting to Product Delivery: Administration of Agile Contracts
TRACI WALKER, DIRECTOR OF DIGITAL SERVICE PROCUREMENT, U.S. DIGITAL SERVICE
MARY O’TOOLE, DIGITAL SERVICE EXPERT, DIGITAL SERVICE AT THE DEPARTMENT OF VETERANS AFFAIRS
While pre-award of digital service contracts is very important, the administration of them is where the rubber meets the road. Hear about the importance of product owners and their function. The U.S. Digital Service “Procuremenati” will give stories, examples, and strategies to ensure great digital service products are being delivered.
SUPPLY CHAIN FOR CONTRACT MANAGERS
C06: How World Politics and Trade Wars Affect Your Contracts
ROSEMARY COATES, PRESIDENT, BLUE SILK CONSULTING
Today, there is no such thing as “business as usual.” With the implementation of tariffs and the fueling of trade wars, contract managers must be ready to react and be flexible enough to change with minimal notice. Learn how aspects of contracts should change as the world evolves. Attendees will gain insight into such questions as: What is your import tariff strategy? How should you deal with global shortages and variance in sales and operations planning? Can you (and should you) develop American suppliers?
D02: Going Commercial? Know the Risks
RYAN CONNELL, COMMERICAL PRICING GROUP LEADER, DEFENSE CONTRACT MANAGEMENT AGENCY
PAM LOGAN, DEFENSE CONTRACT MANAGEMENT AGENCY
The vendor may fail to disclose aspects of its goods or services that are government-unique, misleading the contracting officer as to the item’s commerciality, or the vendor may delay providing information needed by the government to verify commerciality. And even when the item is indisputably “commercial,” it can be difficult to determine a fair and reasonable price. This session will present some “red flags” that signal a risky FAR Part 12 procurement and explain what the contracting officer can do about them.
D07: Expertise-Based Procurement: How Can Expert Vendors Make Your Life Easier?
DHAVAL GAJJAR, ASSISTANT PROFESSOR, CLEMSON UNIVERSITY
Many organizations struggle to consistently attract high-performing vendors when sourcing supplies and services. The key to getting the best vendors to compete for your opportunities is to create an environment that enables them to truly add value and make use of their experience and expertise. This session will discuss rigorously tested tools and techniques to attract the best materials and talent available.
H09: The Many New Government Cyber and Supply Chain Demands: Why and How to Respond
MICHAEL WRIGHT, SENIOR MANAGER, BAKER TILLY
ROBERT METZGER, ATTORNEY, ROGERS JOSEPH O’DONNELL PC
Cybersecurity and supply chain risks are critical to government buyers: New laws restrict sources of supply, and new regulations adopted by federal customers place new demands on solicitations and contracts. This session explains why and advises contract professionals on how to respond.