Job Descriptions

Position Descriptions For The Contract Professional

General position descriptions for contract management practitioners have been developed to provide members of the profession a common starting point for discussions related to professional grade and salary levels, performance expectations, and expected (or required) skills and experience required for advancement through professional levels.

Contract activity has been divided into three levels: entry, mid and senior levels. Certain skills and experience are required for accomplishment of complex and/or strategic contract objectives - at both mid and senior levels - whether or not the professional who demonstrates those skills and experience manages professionals at lower levels. Therefore, two separate job descriptions within both the mid and senior level descriptions have been developed: one for management and one for "technical experts" as individual contributors.

No distinction has been made as to whether contract activity is performed for public (federal, state and/or local government) customers, or strictly commercial entities. The required skills and experience levels remain the same, even though the contract professional may need to master those skills with specific knowledge and in the context of public procurement regulations, or with primary reliance on commercial contract principles embodied in the Uniform Commercial Code.

No distinction has been made as to whether contract activity is conducted directly with the ultimate (prime) customer; or whether the activity is conducted with third parties (subcontractors) in fulfillment of prime contracts. Simple purchasing (and routine or simple subcontract activity) is not intended to be included. But the descriptions are broad enough to encompass the required skills and experience necessary to accomplish significant, major and/or complex and strategic subcontracts and partnering alliances critical to the success of the business.

No specific titles are designated for any position levels. Too many variations in professional titles - and modifiers to those titles - make it difficult to compare and contrast personnel management within the profession. It is the responsibility level, required skills and experience, and interface relationships that are the important focus of these descriptions.

Position descriptions have not been developed for the lowest level contract position - deemed to be strictly clerical in nature; or the highest-level contract position - deemed to be executive level where the individual may function as a corporate officer.

Entry Level Contract Professional

Complexity
Contract activity with low to moderate risk to business unit, per standard policy. Includes defined, repetitive functions. Typically handles routine or standard form contract agreements and related documentation in accordance with established contract policies and procedures. Requires a minimum of independent business judgment and a high degree of management attention.

Responsibilities
Reviews solicitations and prepares routine response for proposals, bids, and contract modifications. May also prepare simple requests for proposals. Analyzes contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, corporate policies and business unit procedure. Drafts and negotiates simple contractual instruments commensurate with skills and grade level. Communicates contract policy and practice to internal business teams. Ensures contract review, approval and execution in accordance with corporate and/or business unit guidelines. Prepares and administers routine correspondence, negotiation memoranda, and contract documentation to ensure timely and coordinated submittal. Prepares, organizes and maintains contract records and files documenting contract performance and compliance. May conduct research to support contract audit and or facilitate business unit contracting trends. Performs contract closeout activities. Assists mid- to high-level contract professionals in working with internal or external business teams on issues and developments relative to assigned contracts.

Skills/Abilities
Basic to working knowledge of corporate policies and procedures. Basic to working knowledge of contracting concepts, Uniform Commercial Code, applicable international contract law, or public contract acquisition law and regulations. Good to strong analytical and communication skills. Ability to draft simple contractual instruments in accordance with prescribed templates and guidelines.

Interface
Other contract professionals and business unit staff; cross-functional project teams; entry to mid-level customer and supplier associates.

Education/Experience
Bachelors degree plus 2 to 5 years general business or contract-related experience is typical.

Entry Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) desirable.
Mid Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) desirable.
Senior Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) highly desirable.

Midlevel Contract Professional (Supervisory)

Complexity
Contract activity with moderate to high risk to the business unit. Contract activity may be non-routine and require development of specialized contract vehicles and techniques to accomplish business goals and objectives. Generally involves independent judgment and analysis of significant issue identification and resolution. May require development of new contract policies and processes or assessment of required deviations from established norm. Requires a lower degree of management attention.

Responsibilities
Supervises the activity of entry to mid-level contract professionals in review and preparation of routine contract documents in accordance with corporate policy. Reviews complex solicitations and prepares specialized and/or non-routine response for proposals, bids, and contract modifications. Trains and develops subordinate contract professionals to assume more complex contract activity. Analyzes significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure and communicates results to subordinates. Develops negotiation strategy and leads negotiation team on complex contractual issues. Analyzes new law, regulation and contract trends for potential impact on business unit goals and objectives. Provides authoritative guidance to internal business teams and contract subordinates on corporate goals and objectives relating to contract activity. Focal point for all communication with law, finance and business team disciplines for resolution of contract issues and disputes. Assists in identification, development and implementation of new contract policy and processes. Have a general understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications.

Skills/Abilities
Ability to supervise and train less experienced contract professionals and to identify and develop contract skills in assigned function. Ability to draft moderate to complex, non-routine contractual instruments. Working to excellent knowledge of corporate policies and procedures, coupled with ability to identify required improvement to established policies and to communicate implementation procedures to others. Working to expert knowledge of contracting concepts, Uniform Commercial Code, applicable public contract acquisition law and regulations, and applicable international contract law. Strong to excellent analytical and communication skills. Good presentation, leadership and management skills. Use of independent judgment and creativity applied to resolution of contract issues. Excellent internal and external negotiation skills. Emerging ability to excel in upper level management environment.

Interface
Contract subordinates, business unit management teams, senior project or product managers, customer/supplier law department, outside counsel, mid-to senior level corporate management

Education/Experience
Bachelors degree plus 7+ years business or related experience. Advanced degree highly desirable.

Entry Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) desirable.
Mid Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) desirable.
Senior Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) highly desirable.

Midlevel Contract Professional (Technical)

Complexity
Contract activity with moderate to high risk to the business unit. Contract activity may be non-routine and require development of specialized contract vehicles and techniques to accomplish business goals and objectives. Generally involves independent judgment and analysis of significant issue identification and resolution. May require development of new contract policies and processes or assessment of required deviations from established norm. Requires a lower degree of management attention.

Responsibilities
Reviews complex solicitations and prepares specialized and/or non-routine response for proposals, bids, and contract modifications. Also may prepare complex requests for proposals. Analyzes significant, and/or unique contract requirements, special provisions, terms and conditions to ensure compliance with appropriate laws, regulations, and corporate policies and business unit procedure. Provides contractual guidance to business team members for appropriate Statement of Work. Manages contract change control process. Develops negotiation strategy and leads negotiation team on complex contractual issues. Analyzes new law, regulation and contract trends for potential impact on business unit goals and objectives. Functions as domain expert on selected areas and issues. Provides authoritative guidance to internal business teams on corporate goals and objectives relating to contract activity. Focal point for all communication with law, finance and business team disciplines for resolution of contract issues and disputes. May assist in new business pursuit and associated contract strategy. Assists in identification, development and implementation of new contract policy and processes. May mentor and train less experienced professionals. May participate in development of less complex business alliances and partnering agreements. Have a general understanding of the business case and an appreciation of financial/analytical issues and profit and loss implications.

Skills/Abilities
Ability to draft moderate to complex, non-routine contractual instruments. Working to excellent knowledge of corporate policies and procedures, coupled with ability to identify required improvement to established policies. Working to expert knowledge of contracting concepts, Uniform Commercial Code, applicable public contract acquisition law and regulations, and applicable international contract law. Strong to excellent analytical and communication skills. Good presentation, leadership and team-building skills. Use of independent judgment and creativity applied to resolution of contract issues. Excellent internal and external negotiation skills. Emerging ability to excel in upper level management environment.

Interface
Business unit management teams, senior project or product managers, customer/supplier law department, outside counsel, mid-to senior level corporate management

Education/Experience
Bachelors degree plus 7+ years business or related experience. Advanced degree highly desirable.

Entry Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) desirable.
Mid Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) desirable.
Senior Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) highly desirable.

Senior Level Contract Professional (Management)

Complexity
Responsible for managing a department of contract professionals at all levels. Directs the activities of contract professionals from simple, routine to highly complex contractual arrangements of strategic importance to corporate or business unit. Directs identification, development and implementation of entire range of contract formation, negotiation and administration policies and processes in accordance with customer expectations and corporate objectives.

Responsibilities
Communicates corporate and business unit objectives to contract department. Establishes highest-level contract policies and processes to ensure achievement of corporate expectations. Drives implementation of strategic contract opportunities with the most significant impact to the corporation. Approves and implements new and revised contract policy and process. Participates in development of business alliances, acquisitions and divestitures, source selection procedures and process, make or buy determinations, and risk management directives. Provides career development and training opportunities for contract professionals. Performs in a cross-functional role for other business elements, e.g. finance, law, operations. Provides guidance and leadership to cross-functional business team members. Ensures appropriate contract staffing and budget levels. Have mentoring and training responsibilities. Occasionally may lead complex negotiations. Understands the business case and has an appreciation of financial/analytical issues and profit and loss implications.

Skills/Abilities
Significant ability to influence senior corporate management. Ability to establish and implement departmental goals and objectives. Excellent presentation, teambuilding and leadership skills. Ability to effect and manage change agents. Ability to perform in complex cross-functional business environment. Proven management and delegation ability. Global perspective of business environment and technology. Motivational and visionary leadership skills, including the ability to recognize and develop emerging leadership talent.

Interface
Cross-functional departmental directors; senior corporate management, customer/supplier executive management; public agency executives.

Education/Experience
Advanced degree and 10+ years business experience is typical, generally including supervisory/mentoring responsibility; advanced contract and technical knowledge, and/or experience in international contracting, joint venture formation, strategic partnering, or other highly complex contractual arrangements.

Entry Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) desirable.
Mid Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) desirable.
Senior Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) highly desirable.

Senior Level Contract Professional (Technical)

Complexity
Very high strategic impact to corporation or business unit. Responsible for managing critical contractual formation and management, obligations of high risk and visibility. Requires high degree of independent and creative judgment applied to highest-level goals and objectives of the corporation.

Responsibilities
Establishes highest-level contract strategy and drives implementation of strategic contract opportunities with the most significant impact to the corporation. Provides contractual domain expertise in implementation, execution and administration. Participates in development of business alliance and partnering, acquisitions and divestitures, source selection procedures and process, make or buy determinations. May act as senior program or project manger. When required, performs in a cross-functional role for other business elements, e.g. finance, law, operations. Provides guidance and leadership to cross-functional business team members. May mentor less-experienced contract professionals. May provide formal training in contract domain expertise. Champions contract policy and procedure revision and improvement. Lead negotiation responsibilities. Understands the business case and has an appreciation of financial/analytical issues and profit and loss implications.

Skills/Abilities
Significant ability to influence senior corporate management. Excellent presentation, teambuilding and leadership skills. Ability to effect and mange change agents. Ability to perform in complex cross-functional business environment. Proven program management ability. Global perspective of business environment and technology. Motivational and visionary leadership skills.

Interface
Senior corporate management, customer/supplier executive management; public agency executives

Education/Experience
Advanced degree and 10+ years business experience is typical. Experience generally includes significant technical knowledge, and/or experience in international contracting, joint venture formation, strategic partnering, or other highly complex contractual arrangements.

Entry Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) desirable.
Mid Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) desirable.
Senior Level: Certified Commercial Contracts Manager (CCCM) or Certified Federal Contracts Manager (CFCM) required. Certified Professional Contracts Manager (CPCM) highly desirable.

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