Grant-Making Components Should Enhance the Utility of Their Staffing Models

December 14, 2012

The Department of Justice's (DOJ) three grant-making components--the Office of Justice Programs (OJP), the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW)--have partially met five of six leading practices, and fully met another, to ensure that the staffing models the contractor prepared for each of them to assess their workloads and workforce capacities are sound and reliable. These six leading practices are broad areas that represent a summary of the activities that should take place during the three stages of model design, development, and deployment. For example, the components partially met the leading practice for ensuring the credibility of data used in the models. This practice includes both verifying with staff that the models accurately depict the component's operations--an activity in which they fully engaged--and testing the models for logic and accuracy--an activity in which they partially engaged. Specifically, the components did not comprehensively check all of the models' formulas, and GAO found errors with all three components' models' retirement calculations. When left uncorrected, such errors have implications for workforce-related decisions and, ultimately, can affect the efficiency and effectiveness of component operations. In contrast, the components fully met one leading practice and its associated activities for leveraging stakeholders

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